The following Councillors were present: Mr N Braithwaite (Chairman), Mr M Pearce, Mr S Fox, Mrs W Pearse and Mrs E Byles. Also present were Mr R Rose (County Councillor) and 9 members of the public.
1. APOLOGIES There were no apologies for absence.
2. MINUTES The minutes of the meeting held on 8th July 2002 were agreed and signed.
3. MATTERS ARISING
Lower Green: The question of ownership of Lower Green was discussed. Mrs Pearse had done some research which showed that it belongs to the Poors Estate and not the Parish Council. Mrs Pearse suggested it should be removed from the Property book and this was done.
Corner House Farm: The site has not yet been marked out. The plans have not been passed to date and the developer is meeting with the planning officer today. The Chairman invited John Cull and Darrell Penning to give a presentation of the Steering Committee’s report into the viability of a shop on the site. A copy of the report was circulated to councillors and a copy is attached to these minutes.
Questions were invited at the end of the presentation:
Q. Mr Fox asked how would the balance of the money be raised.
A. Mr Cull explained that a number of options were being considered. He pointed out that fund raising for other projects in the village had been successful i.e. Tiddy Hall and The Sports Pavilion. They had also considered the possibility of using professional fundraisers, and the usual things such as coffee mornings etc.
It was suggested that this could take a long time and Mr Cull pointed out that the village of Tackley had raised £37,000 in six months with this approach.
The Chairman thanked the Steering Committee for all their hard work in putting together the report and for the excellent presentation. It was agreed they would put together a draft questionnaire by the end of September for circulation around the village. The Parish Council will organise the distribution.
Train/Charlbury Link: Mr Pearce reported that the number of passengers using the bus link from Charlbury Station has risen over the year and the service is likely to continue.
Church Gates: These have now been erected and it was generally agreed that they look very good. No adverse comments had been received. Mr Pearce to arrange wording for a plaque to say the gates commemorate the Queens Golden Jubilee. The Chairman and Mr Pearce will make enquires about what should be done with the old gates.
Footbridge: No progress. Mr Rose offered to make enquires to help resolve the situation.
The Green: Kerbing has been ordered but no progress so far. Clerk to contact WODC.
Jubilee Benches: Clerk had contacted WODC and arranged a meeting with Mr Walker for 11.00 am on September 12th. Mr Pearce agreed to meet Mr Walker to show him where the benches will be sited.
Audit: Kingham have agreed to do our Audit for the year to 31st March 2002. This will be dealt with in the Financial Report.
Notice Board: The notice board at the end of High Street has now been repaired. Clerk to write to Joe Gomm to thank him for doing the work.
A thank you letter had been received from the PCC to say how pleased they are with the new Church Gates.
A letter had been received from Mr S Gidman thanking the Parish Council for reimbursing the costs of the village photograph.
Letter from Environmental Services had been received regarding the closure of the railway crossing.
W2002/0523 ERECTION OF FIRST FLOOR REAR EXTENSION WITH DORMER WINDOW AND CONSTRUCTION OF CONSERVATORY WITH GLAZED LINK TO EXISTING UTILITY. INSERTION OF DORMER WINDOW IN SOUTH WEST ELEVATION at 35 HIGH STREET, ASCOTT UNDER WYCHWOOD. Passed
W2002/0714 DEMOLITION OF TWO EXISTING DUTCH BARNS AND ERECTION OF NEW DUTCH BARN at CROWN FARM, ASCOTT UNDER WYCHWOOD. Passed.
W2202/1024 ERECTION OF DETACHED GARAGE AND FORMATION OF TWO DORMER WINDOWS TO FRONT ELEVATION OF DWELLING (MODIFICATION OF PLANNING PERMISSION W2992/0160) at D’OYLEY HOUSE, HIGH STREET, ASCOTT UNDER WYCHWOOD. Passed
W2002/1100 DEMOLITIONOF REDUNDANT AGRICULTURAL BUILDINGS AND ERECTION OF NINE DWELLINGS AND ONE SHOP at CORNER HOUSE FARM, ASCOTT UNDER WYCHOOD. Outstanding
W2002/1455 DEMOLITION OF EXISTING DWELLING. ERECTION OF SIX DWELLINGS & CONSTRUCTION OF NEW VEHICULAR ACCESS TO GARAGE COURTYARD at 2A SHIPTON ROAD, ASCOTT UNDER WYCHWOOD. New
All councillors and members of the public at the meeting were shown the plans for 2A Shipton Road and it was agreed that the plans amounted to a gross over development of the site and involved highway safety issues. The Parish Council will strongly object to the plans and members of the public will write to the council individually.
6. FINANCIAL REPORT
|Cotswold Line Promotion Group Subs||10.00|
|Interest on no notice accounts||00.12|
7. REPORT FROM COUNTY COUNCIL
Mr Rose talked about the possible increases in council tax and warned that the County Council element could go up sharply and this would probably also be the case for the District Council.
Mr Rose had looked at the situation regarding speed limit repeater signs in London Lane but the bill he was hoping to use had been defeated.
Mr Fox asked Mr Rose if he could advise on whether his neighbour could put up a mirror as his driveway is unsafe. Highways had refused to supply one because of the streetlight although this is low power. Mr Rose replied that the Council’s decision would stand.
8. PUBLIC QUESTIONS
Members of the public had asked questions under planning and had left the meeting.
9. ANY OTHER BUSINESS
Speed Gun: OCC have a Gatso Speed Recorder device on loan from the Police which measures vehicle speeds. It is available to Parish Councils but is heavy and needs two people to operate it. Clerk to put up a notice and appeal in the Grapevine for any volunteers.
Erosion of Grass Verges: Mrs Byles had received complaints about the erosion of the verge in The Green by the Churchyard wall. Lorries have to mount the grass verge to get passed the parked cars. It was explained that kerbing has been considered in the past but would not really work because the lorries would still go over it and it is an ongoing problem which is difficult to resolve.
Rounders and Aunt Sally Set: Mr Pearce had been given a rounders and aunt sally set and suggested the best place to keep it would be with the sports equipment. He will speak to Roger Shepherd.
Book of Allotment Law: Mr Pearce would like to purchase this book priced £18.95 as advertised in the OALC County Circular. This was agreed.
Audit: The Council agreed to appoint Mrs A J E P Jones from Kingham to do the Audit for the year to 31st March 2002. Proposed by: Mr Pearce, Seconded by Mr Braithwaite.
The Statement of Assurance for the year to 31st March 2002 was approved by the Council.
London Lane: Mr Braithwaite had received complaints about the overgrown state of London Lane making it difficult to walk on the pavement. Clerk to contact Cornbury Estate to request cutting.
10. DATE OF NEXT MEETING
The next meeting will be held on Monday 14 October at 8.00pm in the Tiddy Hall.