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MINUTES OF A PARISH COUNCIL MEETING ASCOTT UNDER WYCHWOOD PARISH COUNCIL HELD ON MONDAY 9th JULY 2007 IN THE TIDDY HALL ROOM at 8.00pm Councillors Present were: Mr David Wilkinson Members of the Public: Siobhan Tustain 2. MINUTES: · OCC Highways, where it reads the Railway & Culvert the responsibility
of the landowner, this should read "this is the responsibility of
the ripearian owner" After these changes were noted, the Minutes of the June meeting were agreed, signed, dated and filed. 3 MATTERS ARISING: OCC Highways - Clerk reported the manhole cover on the Green had now been replaced, but nothing further to report. Clerk to chase Paul Wilson on the outstanding issues. · Reinstatement of the grass verge around the Green; it was reported that there was no reason why this could not be reinstated and Paul Wilson confirmed he would look into the costings etc. etc. and report back to the Parish Council. · Manhole Cover on the Green - Now actioned. Village Shop - Stuart Fox reported that Alan Chubb was the new Chairman, Lorraine Knight the Vice Chairman, Stuart remained as the Treasurer, Nigel Wild was now looking after marketing and Rosemary Dawbarn was the Secretary. Parish Conservation Plan - Stuart Fox reported that he had visited the Museum which had proved both successful and very fruitful. He was still encountering problems with the sizes of the Ascott Barrow and confirmed that in total there were 17 individual stones. Stuart then showed the parish council a photograph of how the original barrow had looked. Stuart's main concern was the method of moving the Barrow to the Pound and the further funding needed - Hilary Hibbert-Biles suggested she look into heritage/leisure tourism to see if there is any funding available. Stuart reported that progress on the dry stone walling was very slow and felt that the project would not be ready for September. Further scheduled works would need to be done on the Pound, despite the wall not being finished in order not to lose the funding; these include the gate, notice board and bench etc. The clerk reported that she was still waiting for the original licence
from Southern Electric in order to start the process of getting the electricity
pole moved - clerk to chase further. Schemes to accommodate the Freedom of Information Act - Ongoing 5 Shilling Quarry - David Wilkinson reported that the second valuation
had been received, however there was still some doubt as to who owns the
corner of land that was originally valued by Humberts (5 Shilling Corner).
After discussion it was decided to carry this matter forward and to publicise
the possible sale of this piece of land to the Village. This would be
by way of a flyer, notice or letter. Dave to organise this and Clerk to
book the Tiddy Hall, as opposed to the Tiddy Hall room for the October
parish council meeting to include a Village consultation Crown Farm; The Village Green Parking - See OCC Highways RoSPA - Clerk confirmed that all works had been carried out by Lapsett that were noted in the RoSPA Report. 14 High Street - Ongoing Hedgerow Chipping Norton Hill - Clerk had now received a letter from Belinda Young at Savills, who agreed with all the points noted below and confirmed she would appoint the relevant contractors to carry these works out. One request was that when new trees were planted Savills have a say where they are planted - Dave Wilkinson suggested we write back and accept the proposals and for the Clerk to give his contact details so that he can meet Belinda Young on site to discuss. · Oxfordshire County Council Highways had advised that the flooding
on Chipping Norton Hill was due to a blocked culvert. Thames Valley Policy - PCSO's - Dave Wilkinson introduced the Parish Council and other public members to PC Colin James and PCSO Kirstyn Tyrer, who then in turn introduced themselves. PC Colin James explained how there had been many changes, especially in the last 6 to 8 months. He confirmed that this area was very short staffed with 6 officers on response with shifts varying from 8am to 5pm or 2pm to midnight and out of hours response being handled from Witney. PC Colin James then went on to explain the PCSO's roles - these being that they did not have the power to arrest and do not deal with confrontational matters. The PCSO's role was to make a presence within villages, to gain information and confidence from public members. Currently there is 1 PCSO allocated to Shipton-under-Wychwood, Milton-under-Wychwood and Ascott-under-Wychwood, 1 allocated to the Bartons, 1 allocated to Charlbury and 1 to Chipping Norton. There was then the opportunity for questions: Q: Hilary Hibbert-Biles asked PCSO Kirstyn Tyrer what her specific duties
were once she arrived into the Village? Q: Siobhan Tustain asked PC Colin James about telephoning the 0845 number
and how this would fit in with the PCSO's role/duties? Swan Public House: Richard Lait, the new owner of the Swan introduced himself and gave a brief outline of his background and his intentions for the Swan. Richard Lait reported that he came from Coln St Aldwyn, near Bibury where he had been part of a team who had saved the local pub and re-furbished it to a high standard. He confirmed that the changes to the Swan should be minimal and that he was keen to keep it as a traditional pub and emphasised the importance of this including it being a meeting place, a place where food is served and to be a traditional Inn offering accommodation. He welcomed everybody from the Village to call in at any time whilst the works were being carried out to have a look and ask any questions. There were some concerns aired by the public: · Sara Arkle expressed her concerns about the shared access to
her property and that of two others behind the Swan Richard Lait expressed his concerns too for the shared access, but confirmed that he equally did not wish for the access to be blocked at any time and would accommodate this as much as he possibly could. With regards to car parking he reported that he was looking into marking out spaces in the current car park to maximise the use. Lynn and Tony Collins, Roger Shepherd, Sara Arkle and on behalf of the Parish Council David Wilkinson wished Richard every success for the future. Post Office: Nothing further to report on this - David Wilkinson to contact
John Naish again. 4. CORRESPONDENCE: · Letter received from the Oxfordshire Area for the Blind (OAB)
requesting a donation. 5. PLANNING: 07/0098/P/S73 NON-COMPLIANCE OF CONDITION to PLANNING APPLICATION 04/2165/P/FP
- REQUESTING OCCASIONAL USE OF VILLAGE ACCESS FOR HORSE BOXES, LORRIES
AND HORSE TRAILERS ASSOCIATED WITH THE EQUESTRIAN USE OF LAND at CROWN
FARM ASCOTT-UNDER-WYCHWOOD. 07/0223/P/FP CHANGE OF USE FROM FARM WORKSHOP TO METAL ART STUDIO (RETROSPECTIVE)
at CROWN FARM ASCOTT-UNDER-WYCHWOOD. 07/0614/P/FP ALTERATIONS TO INCLUDE NEW PITCHED ROOF OVER GARAGE, INCREASED
ROOF PITCH OVER DWELLING AND CONVERSION OF LOFT. INSERTION OF DORMER WINDOWS
at BAY TREE COTTAGE, THE GREEN, ASCOTT-UNDER-WYCHWOOD. 07/0876/P/LB RE-ROOFING OF BARN WITH ARTIFICIAL STONE SLATES TO WEST
SLOPE AND STONESFIELD SLATES TO EAST SLOPE at MANOR FARM ASCOTT-UNDER-WYCHWOOD 07/0930/P/FP ALTERATIONS TO INCLUDE NEW PITCHED ROOF OVER GARAGE, INCREASED
ROOF PITCH OVER DWELLING AND CONVERSION OF LOFT. INSERTION OF DORMER WINDOWS
at BAY TRE COTTAGE, THE GREEN, ASCOTT-UNDER-WYCHWOOD 07/0969/P/FP ERECTION OF SINGLE AND TWO STOREY EXTENSIONS WITH NEW THREE
BAY GARAGE (to allow the garage wing to be raised to form accommodation
in the attic and relocate the porch) at 1 PRIORY LANE, ASCOTT-UNDER-WYCHWOOD 07/1015/P/FP SINGLE STOREY EXTENSION at CENTURIES HOUSE, 17 LONDON LANE,
ASCOTT-UNDER-WYCHWOOD 07/1004/P/FP REMOVAL OF CHIMNEY STACK at THE GRANGE, 12 SHIPTON ROAD,
ASCOTT-UNDER-WYCHWOOD 07/1046/P/FP CONVERSION OF OUTBUILDINGS TO BEDROOMS AND OFFICE at THE
SWAN PUBLIC HOUSE, SHIPTON ROAD, ASCOTT-UNDER-WYCHWOOD 6. FINANCIAL REPORT: Internal Audit: Stuart Fox reported that this was now complete and that the paperwork had been sent for the external audit. There were a number of minor points in the recording of the minutes - please note below: · Bank interest payments are not recorded in the minutes as payments
received Query: Where is £113.50 payment to Tiddy Hall under others column in cash book included in income and expenditure. Payments Out: 7. COUNTY COUNCILLOR'S REPORT 8. DISTRICT COUNCILLOR'S REPORT Hilary reported that a survey had been carried out on the services offered by WODC i.e. health care, crime etc and its findings were that the public's highest concern is crime. 9. PUBLIC QUESTIONS: Q: Siobhan Tustain asked if anybody had read the article in the Oxford
Mail with reference to the possiblity of the railtrack through Ascott
becoming a double track? 10. ANY OTHER BUSINESS Elaine Byles asked, in the absence of Councillor Sally Franks, if something
could be done about the footpaths over the riverbridge as these were very
overgrown. Clerk to look into this and arrange for them to be cut back. Chairman closed the meeting at 10.40pm and confirmed the next meeting would be Monday 10th September 2007, reminding all that there was no meeting in August. |