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MINUTES OF A PARISH COUNCIL MEETING OF ASCOTT UNDER WYCHWOOD HELD ON MONDAY 12TH JUNE 2006 IN THE TIDDY HALL AT 8.00pm Councillors Present were: Mr David Wilkinson, Mr Stuart Fox, Mrs Elaine Byles District Councillor: Mrs Hilary Hibbert-Biles Members of the Public: Miss S Tustian 1. APOLOGIES Received from Mr Rodney Rose County Councillor and Mrs Bridgette Crundwell. 2. MINUTES The Minutes from the May Parish Council meeting were agreed, signed, dated and numbered. 3. MATTERS ARISING Post Box: Nothing further to report and it was decided that if no further progress by the July meeting the Council need to think again. Cottsway Housing/Chestnut Drive: Ongoing. Oxfordshire County Council Highway Issues: The Clerk reported that she had written to Ralph Grant, Area Engineer at Highways to enquire about electronic traffic calming signs at each end of the village. Mr Grant referred this to Geoff Barrell who in turn contacted the Clerk to acknowledge the request and to confirm that he would be looking into Ascott-inder-Wychwood's criteria. Clerk to notify Rodney Rose to advise him of this enquiry so he can speak to Geoff Barrell also. Elaine Byles requested that the Parish Councils interest be noted with
the Cotswold Conservation Board further to their invitation to a seminar
on Traffic Calming in the Cotswolds on 14th June, 2006. Unfortunately
nobody will be able to attend so Clerk to write and register the council's
interest and request any literature available be sent. Shop Report: Stuart Fox reported that the Village Shop was trading extremely well with last week having its highest turnover so far, the turnover for last week was £3,000. Sunday's turnover also saw its highest turnover of £300. It was also reported the Village Shop's AGM is to be held at the end of June. Parish Conservation Plan: Stuart Fox reported that 5 quotes had been
received for the Stonework to rebuild the Pound, one of which Stuart had
not seen any of the Builders' work. He was therefore going to visit a
site in Fulbrook to view some of the Builders work. The three best quotes
will need to be sent to the Cotswold Conservation Board and it was agreed
to take this project forward to the next stage. Also the Parish Conservation
have advised that they would like to put up a sign/notice explaining the
history of the "Pound". Rubbish/Waste on Brasswell Lane / Kingstanding: Clerk reported that further
to requesting that the tyres and wheels be removed also, the contractor
for WODC advised that the tyres / wheels were in fact on private property
and this was why they had not been able to remove them. Stuart Fox to
check this and report back. Hedgerows/Brambles on River Bridge and A361 joining Ascott Hill: It was
decided that as no response had been received from the relevant landowners
the Clerk should now address this problem to Oxfordshire County Council
Highways, Mrs Hilary Hibbert-Biles advised the contact Mr Geoff Barrell. 5 Shilling Corner: Ongoing RoSPA Report: The report was discussed and it was agreed that the works
that needed to be carried out should be actioned as soon as possible.
Chairman to contact Shane Barnes to meet him on the Playing Field site
to advise what needs to be done. Accounts for Approval: The 2006 Accounts were signed by the Chairman and the Responsible Financial Officer and agreed. Application for a Premises Licence Music Festival 21 July 2006: The Clerk has replied to this application noting that the although the Parish Council has no objections to this application they do have major concerns with regards to traffic and requested that serious consideration is given to the main Villages that will be affected, i.e. Pudlicote, Chilson and of course Ascott-under-Wychwood. Ongoing. 4. CORRESPONDENCE A letter and questionnaire had been received from WODC regarding waste
and refuse. This was circulated and Stuart Fox to complete the questionnaire. 5. PLANNING 06/0424/P/FP CHANGE OF USE FROM REDUNDANT BARN TO HAIRDRESSING SALON
(Retrospective) at CROWN FARM, ASCOTT UNDER WYCHWOOD. 06/0425/P/FP CHANGE OF EXISTING FARM WORKSHOP TO WORKSHOP & METAL
ART STUDIO (Retrospective) at CROWN FARM, ASCOTT UNDER WYCHWOOD. 06/0443/P/FP ERECTION OF DETACHED GARDEN ROOM/STORAGE at 35 HIGH STREET,
ASCOTT UNDER WYCHWOOD. 06/0624/P/FP 2 STOREY SIDE EXTENSION at HOLLY COTTAGE, ASCOTT UNDER WCHWOOD. 06/0791/P/FP INSTALLATION OF ROOF LIGHTS at WINDRUSH VALLEY SCHOOL ASCOTT
UNDER WYCHWOOD 06/0776/P/FP INTERNAL & EXTERNAL ERECTION OF TWO STOREY SIDE AND
REAR EXTENSION at 4 HIGH STREET ASCOTT UNDER WYCHWOOD. 06/0875/P/FP CONVERSION OF BARNS TO STORAGE/DISTRIBUTION USE. PROVISION
OF PARKING & LOADING AREA at COLLEGE FARM ASCOTT-UNDER-WYCHWOOD. 6. FINANCIAL REPORT Stuart Fox confimed that the internal audit was complete and had been given a clean bill of health. There were only 2 areas that Iona McKenzie did pick up, the first was concerning the short term bridging loan to the Parish Council. This was given to the Parish Council pending receipt of funds due from WODC and had these funds not been received in time the Parish Council would have run out of money. As it happened WODC's funds were received in time and the loan was then paid back. Iona McKenzie advised that this should have been done formally by way of a Loan Agreement between the Parish Council and the Councillor. The second was the a couple of the cheque book stubs did not have the two signatures on. The Statement of Accounts that form page 2 of 6 of the Annual Return were approved by the Parish Council and signed by the Chairman and the Responsible Financial Officer. For recording purposes, this is page 3 of 5 of the June Parish Council Minutes, Number 6 Financial Report, Paragraph 2. The Statement of Accounts that form page 3 of 6 of the Annual Return was approved by the Parish Council and signed by the Chairman and Parish Clerk. For recording purposes, this is page 3 of 5 of the June Parish Council Minutes, Number 6 Financial Report, Paragraph 3. Payments Out: £103.87 WODC 6 months waste collection Payments In: £875.33 O.C.C. fee for keeping grass verges trimmed. Stuart Fox also reported the mileage rate payable had changed to 54.4p. The Parish Council proposed this take effect from 1 April 2006. 7. COUNTY COUNCILLORS REPORT Apologies received from Mr Rodney Rose. 8. DISTRICT COUNCILLORS REPORT Mrs Hibbert-Biles expressed that the Parish Council fill in the Waste Questionnaire received from WODC as this is a major ongoing project. It was reported that in 2010 a choice based letting scheme will be introduced, firstly sub-regional and then regional. It was also reported that Mrs Hibbert-Biles had been in contact with the Police with regards to a recorded 32 burglaries in Shipton-under-Wychwood and was pleased to report that the Police have arrested a local person. Mrs Hibbert-Biles advised that in the near future the Oxford Radcliff Trust Consultation document will be sent out and once again urged the Parish Council to respond accordingly. 9. PUBLIC QUESTIONS Q: Miss Tustian advised the Parish Council that a 4 x 4 with a trailer was parked on the Green whilst a man was spraying in the field adjacent. Miss Tustian and asked were the Council aware of this? A: Elaine Byles advised that this was a contractor she had instructed, but did not know why he was parked on the Green, Elaine advised that she would look into this. Miss Tustian also wished it be noted that she uses the "Green Waste"
bin and believes this to be brilliant. 10. ANY OTHER BUSINESS Stuart Fox advised that he had received an email from Daryl Penning regarding the state of the field behind the Shop. The field is in a very poor state from weed overgrowth, but there is a fear that Ragwort is present. Clerk to write to Cornbury Estate and ask this to be investigated and request the field is tidied up. Action Clerk The Council agreed that as there is still one vacancy on the Parish Council
the Chairman is to approach a member of the Village and invite them to
join. 11. NEXT MEETING The Chairman closed the meeting at 10pm. The next meeting will be held at 8.00 pm on Monday 10th July, 2006. |